GFS Design System — Co-Pack Management Portal

Co-Pack Ops

Brand System v10.0 — Co-Pack Portal

Co-Pack
Management

Coordinate. Produce. Verify. Ship.

End-to-end management of GFS co-packing relationships. Production scheduling, quality oversight, cost tracking, ingredient coordination, and performance reporting across all external manufacturing partners.

Partners Scheduling Quality Costs Ingredients

Co-Pack Portal

Active Partners 4 Co-Packers
Runs Scheduled 8 This Month
Quality Avg 94.2 Score
Spend MTD $284K
System NetSuite Vendor Module

K1 Co-Pack Dashboard Active Co-Packers, Runs Scheduled, Quality Scores, Spend MTD

Active Co-Packers

All contracts current

Runs Scheduled (May)

+2 vs. April

Avg Quality Score

94.2

+1.8 vs. last quarter

Spend MTD

$284K

68% of monthly budget

Co-Packer Status Summary

Co-Packer	Location	Active Products	Runs (May)	Quality Score	On-Time %	Status
US Waffle Company	East Rutherford, NJ	3 SKUs	3	96	98%	Active
Lakeshore Canning	Holland, MI	2 SKUs	2	94	95%	Active
Southern Style Baking	Nashville, TN	2 SKUs	2	91	88%	Review
Keystone Bakery	Lancaster, PA	1 SKU	1	95	100%	Active

■ Quality scores calculated from audit results (40%), on-time delivery (30%), complaint rate (20%), and responsiveness (10%). Scores below 85 trigger corrective action plan.

K2 Co-Packer Registry Facility Info, Certifications, Capabilities, Capacity

US Waffle Company

East Rutherford, NJ 07073

CapabilitiesPancakes, Waffles, French Toast

CertificationsSQF Level 2, USDA, Organic

Capacity120,000 units/week

GFS Allocation40% of capacity

Contract Exp.2027-03-31

Primary ContactSteve Walsh, (201) 555-0142

Lakeshore Canning

Holland, MI 49423

CapabilitiesCanned Cheese, Sauces, Dips

CertificationsSQF Level 2, FDA, Kosher

Capacity80,000 cans/week

GFS Allocation25% of capacity

Contract Exp.2026-12-31

Primary ContactLisa Vandenberg, (616) 555-0198

Southern Style Baking

Nashville, TN 37210

CapabilitiesBiscuits, Cornbread, Muffins

CertificationsBRC Grade A, FDA

Capacity60,000 units/week

GFS Allocation30% of capacity

Contract Exp.2026-09-30

Primary ContactTanya Moore, (615) 555-0234

Keystone Bakery

Lancaster, PA 17601

CapabilitiesRolls, Bread, Specialty Baked

CertificationsSQF Level 3, FDA, Non-GMO

Capacity45,000 units/week

GFS Allocation20% of capacity

Contract Exp.2027-06-30

Primary ContactAaron Stoltzfus, (717) 555-0167

■ Registry synced from NetSuite vendor records. Certifications verified annually. Capacity figures updated quarterly by co-packer reporting.

K3 Production Scheduling Schedule Runs, Coordinate Ingredients, Packaging, Labels

Scheduled Runs — May 2026

Run Date

Co-Packer

Product

Qty

Ingredients

Labels

Status

May 20

US Waffle Company

Brown Box Pancakes 144ct

12,000 cs

Shipped

At CP

Confirmed

May 22

US Waffle Company

Buttermilk Waffles 48ct

8,400 cs

Shipped

In Transit

Confirmed

May 23

Lakeshore Canning

Nacho Cheese Sauce #10 Can

5,200 cs

Shipped

At CP

Confirmed

May 26

Southern Style Baking

Buttermilk Biscuits 120ct

6,000 cs

Pending

Tentative

May 27

Lakeshore Canning

Queso Dip 6/#10 Can

3,800 cs

Pending

At CP

Confirmed

May 28

US Waffle Company

USDA Brown Box Pancakes

4,800 cs

Pending

Tentative

May 29

Keystone Bakery

Dinner Rolls 12/36ct

2,400 cs

Shipped

At CP

Confirmed

May 30

Southern Style Baking

Cornbread Muffins 96ct

4,200 cs

Not Shipped

Pending

Tentative

■ Run scheduling coordinated 2 weeks in advance. Ingredient and label shipments must arrive 3 business days before run date. USDA products require additional FSIS documentation.

K4 Quality Oversight Audit Schedule, Results, Corrective Actions, Quality Score Trend

Co-Packer Audit Schedule — 2026

Co-Packer	Audit Type	Last Audit	Score	Next Audit	Findings	CAPAs Open
US Waffle Company	Annual GFS QA	2026-02-14	96/100	2027-02-14	1 minor	0
Lakeshore Canning	Annual GFS QA	2026-03-22	94/100	2027-03-22	2 minor	0
Southern Style Baking	Annual GFS QA	2026-01-18	91/100	2026-07-18	1 major, 2 minor	1
Keystone Bakery	Annual GFS QA	2025-11-08	95/100	2026-11-08	0	0

Quality Score Trend — Trailing 4 Quarters

US Waffle Company

Q2: 93

Q3: 94

Q4: 95

Q1: 96

Lakeshore Canning

Q2: 92

Q3: 92

Q4: 93

Q1: 94

Southern Style Baking

Q2: 90

Q3: 89

Q4: 92

Q1: 91

Keystone Bakery

Q2: 93

Q3: 94

Q4: 94

Q1: 95

■ Annual audits conducted by GFS QA team using 100-point proprietary scorecard. Major finding = CAPA required within 30 days. Score below 85 triggers probationary status.

K5 Cost Management Co-Pack Fees, Volume Tiers, Comparison, Make-vs-Buy Analysis

Co-Pack Fee Comparison — Per Case

Product	Co-Packer	Base Fee/Case	Volume Tier	Effective Rate	Make In-House	Savings
Brown Box Pancakes 144ct	US Waffle Company	$4.20	10K+ cs/mo	$3.85	$5.10	-$1.25/cs
Nacho Cheese #10 Can	Lakeshore Canning	$6.80	5K+ cs/mo	$6.40	N/A (no line)	N/A
Buttermilk Biscuits 120ct	Southern Style Baking	$3.60	5K+ cs/mo	$3.40	$4.80	-$1.40/cs
Dinner Rolls 12/36ct	Keystone Bakery	$2.90	2K+ cs/mo	$2.75	N/A (no line)	N/A

Monthly Co-Pack Spend — 2026

Jan

$248K

Feb

$262K

Mar

$275K

Apr

$290K

■ Volume tier pricing negotiated annually. Make-vs-buy analysis updated quarterly. Co-pack route preferred when capital investment exceeds $500K for in-house capability.

K6 Ingredient Coordination Ship Ingredients to Co-Packer, Track Inventory at Location, Reconciliation

Ingredients at Co-Packer Locations

Ingredient / Co-Packer

Shipped Qty

On Hand at CP

Used (MTD)

Status

Pancake Dry Mix — US Waffle

48,000 lb

22,400 lb

25,600 lb

Adequate

Buttermilk Powder — US Waffle

6,000 lb

1,800 lb

4,200 lb

Reorder

Cheese Sauce Blend — Lakeshore

12,000 lb

7,600 lb

4,400 lb

Adequate

Flour (All Purpose) — Southern Style

20,000 lb

14,200 lb

5,800 lb

Adequate

Yeast (Active Dry) — Keystone

800 lb

340 lb

460 lb

Adequate

Reorder Alert: Buttermilk Powder at US Waffle

1,800 lb remaining. Next run requires 2,400 lb. Shipment needed by 5/24 for 5/28 USDA pancake run.

■ Ingredient inventory at co-packers reconciled monthly. Variances above 2% trigger investigation. GFS-supplied ingredients tracked separately from co-packer procurement.

K7 Document Management Contracts, Specs, Audit Reports, COIs, Certifications

Document Registry by Co-Packer

Co-Packer	Document	Type	Uploaded	Expires	Status
US Waffle Company	Co-Pack Agreement 2025-2027	Contract	2025-03-15	2027-03-31	Current
US Waffle Company	SQF Level 2 Certificate	Certification	2026-01-20	2027-01-20	Current
US Waffle Company	Certificate of Insurance	COI	2026-04-01	2027-04-01	Current
Lakeshore Canning	Co-Pack Agreement 2024-2026	Contract	2024-12-15	2026-12-31	Renewal
Southern Style Baking	GFS QA Audit Report	Audit	2026-01-18	2026-07-18	Re-audit
Keystone Bakery	Non-GMO Project Verification	Certification	2025-09-10	2026-09-10	Current

■ Documents stored in NetSuite file cabinet under vendor records. Expiration alerts trigger 60 days before due date. COIs must name GFS as additional insured.

K8 Communication Contact Directory, Message Log, Visit Schedule, Issue Escalation

Primary Contacts

US Waffle Company

Steve Walsh (Plant Mgr.)
(201) 555-0142
s.walsh@uswaffle.com

Lakeshore Canning

Lisa Vandenberg (VP Ops)
(616) 555-0198
l.vandenberg@lakeshore.com

Southern Style Baking

Tanya Moore (Owner)
(615) 555-0234
tanya@southernstyle.com

Keystone Bakery

Aaron Stoltzfus (GM)
(717) 555-0167
aaron@keystonebakery.com

Recent Messages

M. Levine → US Waffle (S. Walsh)

Buttermilk powder shipment PO created. ETA 5/24. Confirming 5/28 USDA pancake run.

Today 11:20 AM

S. Walsh (US Waffle) → M. Levine

5/20 run on track. 12,000 cs Brown Box Pancakes. Production starts 6 AM. Labels received and verified.

Yesterday 3:45 PM

T. Moore (Southern Style) → M. Levine

CAPA response submitted for audit finding. New temperature monitoring protocol implemented. Documentation attached.

May 16, 2:10 PM

■ All co-packer communications logged for traceability. Escalation path: GFS Operations → GFS QA Director → CEO. Emergency contact list available 24/7.

K9 Co-Pack Reporting Volume by Co-Packer, Cost Trends, Quality Trends, On-Time Performance

Production Volume by Co-Packer — 2026 YTD

Co-Packer	Jan	Feb	Mar	Apr	May (est)	YTD Total
US Waffle Company	22,400	24,800	26,100	28,000	25,200	126,500
Lakeshore Canning	8,200	9,000	8,800	9,400	9,000	44,400
Southern Style Baking	9,600	10,200	9,800	10,400	10,200	50,200
Keystone Bakery	2,200	2,400	2,400	2,600	2,400	12,000
Total (Cases)	42,400	46,400	47,100	50,400	46,800	233,100

Performance Summary

Avg On-Time

95.3%

Avg Quality

94.2

Cost/Case Avg

$4.10

Complaint Rate

0.3%

■ Reports generated from NetSuite PO and receipt data. Volume in cases. On-time measured as receipt within 2 business days of scheduled date. Complaint rate = customer complaints / units shipped.