GFS Design System — Fleet & Driver Management Portal

Fleet Hub

Brand System v10.0 — Fleet Portal

Fleet &
Driver
Management

Trucks. Drivers. Compliance. Cost.

Complete fleet operations for GFS reefer and dry trucks. Vehicle registry, driver management, maintenance scheduling, DOT compliance, fuel management, route optimization, and fleet analytics across Edgewood NY and Hermitage PA facilities.

Vehicles Drivers Maintenance DOT Fuel

Fleet Portal

Trucks 6 Reefer / 2 Dry Van
Trailers 12 (8 Reefer, 4 Dry)
Drivers 8 CDL-A Licensed
Base Yards Edgewood NY / Hermitage PA
Telematics Samsara ELD

FL1 Fleet Dashboard Trucks Active, Drivers on Road, Maintenance Due, Fuel MTD

Trucks Active

6 / 8

75% utilization

Drivers on Road

3 returning by 18:00

Maintenance Due

1 overdue (T-106)

Fuel Spend MTD

$18.4K

-6.2% vs. prior month

Real-Time Fleet Status

Unit	Type	Driver	Status	Location	HOS Remaining	Next Maint.
T-101	Reefer	D. Martinez	On Route	I-95 near Trenton, NJ	6.2 hrs	2026-06-01
T-102	Reefer	R. Johnson	On Route	I-84 near Hartford, CT	4.8 hrs	2026-05-28
T-103	Reefer	K. Williams	On Route	I-80 near Stroudsburg, PA	7.5 hrs	2026-06-15
T-104	Reefer	M. Chen	Loading	Edgewood, NY — Dock 4	10.0 hrs	2026-06-10
T-105	Reefer	A. Davis	On Route	I-76 near Youngstown, OH	5.1 hrs	2026-05-30
T-106	Reefer	—	Maintenance	Hermitage, PA — Shop	—	Overdue
T-107	Dry Van	J. Brown	On Route	I-81 near Scranton, PA	8.3 hrs	2026-06-20
T-108	Dry Van	—	Idle	Edgewood, NY — Yard	—	2026-06-05

■ Fleet telemetry from Samsara ELD units, updated every 60 seconds. HOS = Hours of Service remaining before 10-hr off-duty reset.

FL2 Vehicle Registry All Trucks/Trailers — VIN, Year, Type, Mileage, Inspection Dates

Power Units

Unit	Year/Make/Model	VIN (last 6)	Type	Mileage	Last Inspection	Status
T-101	2024 Freightliner Cascadia	8J4K21	Reefer Day Cab	48,210	2026-03-14	Active
T-102	2024 Freightliner Cascadia	8J4K22	Reefer Day Cab	51,890	2026-03-14	Active
T-103	2023 Kenworth T680	7N2M45	Reefer Sleeper	72,340	2026-02-28	Active
T-104	2025 Freightliner Cascadia	9P1R67	Reefer Day Cab	18,420	2026-04-10	Active
T-105	2023 Kenworth T680	7N2M46	Reefer Day Cab	68,750	2026-02-28	Active
T-106	2022 Peterbilt 579	6L8Q34	Reefer Day Cab	102,810	2025-12-15	In Shop
T-107	2024 International LT	8H5J19	Dry Van Day Cab	42,600	2026-03-14	Active
T-108	2023 International LT	7H3J82	Dry Van Day Cab	55,200	2026-03-14	Idle

Trailers

Trailer	Year/Make	Type	Length	Reefer Unit	Last Inspect	Location
TR-201	2024 Great Dane	Reefer	53'	Carrier Vector 8611	2026-04-01	On route (T-101)
TR-202	2024 Great Dane	Reefer	53'	Carrier Vector 8611	2026-04-01	On route (T-102)
TR-203	2023 Utility	Reefer	53'	TK Precedent S-600	2026-03-15	Edgewood Yard
TR-207	2023 Wabash	Dry Van	53'	—	2026-03-15	On route (T-107)

■ DOT annual inspections due every 12 months. T-106 overdue — cannot dispatch until inspection complete. VINs abbreviated for display.

FL3 Driver Management CDL Info, Medical Card, Hours of Service, ELD Compliance

Driver	CDL #	Class	Medical Exp	Home Base	Hire Date	HOS Today	Status
D. Martinez	NY-CDL-847291	A — Tanker/Hazmat	2026-11-30	Edgewood, NY	2021-03-15	6.2 / 11	Driving
R. Johnson	PA-CDL-335718	A	2027-02-15	Hermitage, PA	2020-08-01	4.8 / 11	Driving
K. Williams	PA-CDL-442186	A	2026-08-20	Hermitage, PA	2022-01-10	7.5 / 11	Driving
M. Chen	NY-CDL-559043	A	2027-01-10	Edgewood, NY	2023-06-01	10.0 / 11	On Duty
A. Davis	PA-CDL-667382	A	2026-06-15	Hermitage, PA	2019-11-20	5.1 / 11	Driving
J. Brown	PA-CDL-778214	A	2026-12-01	Hermitage, PA	2021-07-15	8.3 / 11	Driving
S. Patel	NY-CDL-883156	A	2027-04-20	Edgewood, NY	2024-01-05	Off duty	Off Duty
L. Thompson	PA-CDL-994071	A	2027-03-15	Hermitage, PA	2022-09-12	Off duty	Off Duty

Medical Card Expiring: A. Davis — PA-CDL-667382 — Expires 2026-06-15 (27 days). Schedule DOT physical renewal.

■ HOS tracked via Samsara ELD. 11-hour driving limit per 14-hour on-duty window. Medical cards must be renewed before expiry or driver cannot be dispatched.

FL4 Maintenance Schedule Preventive Maintenance Calendar, Work Orders, Cost Tracking

Upcoming & Overdue Maintenance

T-106 — Reefer Unit Compressor Repair

WO-M-2026-0089 · Hermitage PA Shop · Est. 2 days

OVERDUE — Due 2026-05-15

Est. Cost: $2,800

T-102 — PM-B Service (Oil, Filters, Brakes)

WO-M-2026-0092 · Edgewood NY Shop · Est. 4 hours

Due 2026-05-28

Est. Cost: $680

T-105 — PM-A Service (Oil Change + Inspection)

WO-M-2026-0094 · Hermitage PA Shop · Est. 2 hours

Due 2026-05-30

Est. Cost: $420

T-101 — PM-B Service

WO-M-2026-0097 · Edgewood NY Shop · Est. 4 hours

Due 2026-06-01

Est. Cost: $680

Maintenance Cost — YTD 2026

Total YTD

$38,400

Budget: $42,000

Avg Cost / Vehicle / Mo

$960

Target: <$1,100

Unplanned Repairs

22% of total work orders

■ PM-A = every 15,000 miles or 6 months (oil, basic inspect). PM-B = every 30,000 miles (full brakes, filters, coolant). PM-C = annual DOT + major service.

FL5 DOT Compliance Annual Inspections, DVIR Logs, HOS Violations, CSA Scores

CSA BASICs Score Summary — GFS Fleet (DOT# 3847291)

Unsafe Driving

Threshold: 65

HOS Compliance

Threshold: 65

Vehicle Maint.

Threshold: 80

Crash Indicator

Threshold: 65

Driver Fitness

Threshold: 80

Recent DOT Inspections

Date	Unit	Driver	Location	Level	Violations	Result
2026-05-14	T-103	K. Williams	I-80 Weigh Station, PA	Level I	0	Clean
2026-05-09	T-105	A. Davis	I-95 Checkpoint, NJ	Level II	1	Warning
2026-04-28	T-101	D. Martinez	I-87 Port of Entry, NY	Level III	0	Clean

■ CSA scores below intervention thresholds across all BASICs. Vehicle Maintenance score elevated due to T-106 brake violation in March — corrective action completed.

FL6 Fuel Management Fuel Card Tracking, MPG by Vehicle, Fuel Cost Per Route, Idling

Fleet Avg MPG

6.4

+0.3 vs. last quarter

Fuel Cost / Mile

$0.56

Diesel avg: $3.58/gal

Idle Time MTD

14.2%

Target: <12%

Fuel Spend MTD

$18,400

Budget: $19,500

MPG by Vehicle

T-101

7.0

T-104

6.8

T-102

6.5

T-103

6.2

T-105

6.0

T-106

5.4

■ Fuel data from WEX fleet cards + Samsara telemetry. T-106 low MPG correlates with reefer compressor issue. Idling reduction program targeting 2% improvement by Q3.

FL7 Route Optimization Daily Route Planning, Stop Sequencing, Drive Time Estimates

Today's Dispatched Routes — 2026-05-19

Route A — Northeast Corridor

T-101 / D. Martinez / Reefer 35F

In Progress

Edgewood, NY

Departed 06:00 · 18 pallets loaded

Bridgeport, CT

Delivered 08:30 · 6 pallets · SO-1845

Hartford, CT

ETA 10:15 · 4 pallets · SO-1848

Boston, MA

ETA 13:00 · 8 pallets · SO-1847

Total: 245 mi · 5.5 hrs drive · 3 stops · Return ETA 19:00

Route B — Mid-Atlantic

T-105 / A. Davis / Reefer 35F

In Progress

Hermitage, PA

Departed 05:30 · 22 pallets loaded

Pittsburgh, PA

ETA 07:00 · 10 pallets · SO-1850

Columbus, OH

ETA 10:30 · 8 pallets · SO-1853

Cleveland, OH

ETA 13:45 · 4 pallets · SO-1855

Total: 420 mi · 7.0 hrs drive · 3 stops · Return ETA 21:00

■ Routes optimized for stop sequence, HOS windows, and delivery appointments. Return-to-base estimated including 30-min dwell per stop.

FL8 Vehicle Inspection Checklists Pre-Trip / Post-Trip DVIR Digital Form

DRIVER VEHICLE INSPECTION REPORT

Pre-Trip · T-104 · M. Chen · 2026-05-19 05:30

All Pass

Power Unit

Air Lines & Connections

Body / Frame Condition

Brakes (Service & Parking)

Engine Oil Level

Headlights / Turn Signals

Horn / Mirrors / Windshield

Tires (Pressure & Tread)

Trailer / Reefer

Reefer Unit Running

Reefer Temp Setpoint (35F)

Trailer Doors / Seals

Trailer Lights / Reflectors

Trailer Brakes

5th Wheel Coupling

Floor / Walls / Cleanliness

■ DVIR completed via Samsara Driver App. Digital signature captured. Defects auto-create maintenance work orders. FMCSA requires DVIRs for every trip.

FL9 Insurance & Registration Policy Tracking, Registration Renewal, Accident Reports

Active Insurance Policies

Policy	Provider	Coverage	Premium (Annual)	Deductible	Renewal	Status
POL-7284910	Progressive Commercial	Auto Liability ($1M/$2M)	$42,800	$5,000	2026-12-01	Active
POL-7284911	Progressive Commercial	Cargo Insurance ($500K)	$8,200	$2,500	2026-12-01	Active
POL-7284912	Progressive Commercial	Physical Damage (8 units)	$18,600	$2,500	2026-12-01	Active
POL-3991027	Hartford	Workers Comp (Drivers)	$12,400	—	2027-01-15	Active

Registration & IRP Renewals

IRP (Intl. Reg. Plan)

8 vehicles registered

Renewal: 2026-12-31

IFTA (Fuel Tax)

Quarterly filing current

Next due: 2026-06-30

UCR Filing

Bracket: 3-6 vehicles

Fee: $2,211 / Paid

■ All policies renewed annually via Progressive Commercial broker. IRP apportioned registration covers NY, PA, CT, MA, NJ, OH, MD, VA operating states.

FL10 Fleet Reporting Fleet Utilization, Cost Per Mile, Driver Performance, Maintenance Cost Trend

Fleet Utilization

78.4%

Target: 75%

Total Cost / Mile

$1.84

-$0.06 vs. target

Avg Miles / Truck / Day

312

Target: 300

Maintenance Cost / Mile

$0.14

Target: <$0.18

Driver Performance Scores — May 2026

Driver	Loads	Miles	On-Time %	MPG	Safety Score	Overall
D. Martinez	28	6,840	98.2%	7.0	96	A
K. Williams	24	5,920	96.0%	6.5	94	A
J. Brown	22	5,280	95.5%	6.3	92	A-
R. Johnson	26	6,200	94.2%	6.2	90	B+
M. Chen	20	4,600	97.0%	6.8	95	A
A. Davis	25	6,100	91.8%	6.0	86	B

■ Driver scores weighted: On-Time 30%, Safety 30%, MPG 20%, Customer Feedback 20%. Reports generated monthly. Data from Samsara + NetSuite fulfillment.