GFS Design System — Traceability & Recall Portal

TR1 Traceability Dashboard Lots in System / Active Traces / Open Recalls / Completion Rate

Lots in System

4,218

+142 this month

Active Traces

3

2 routine, 1 mock drill

Open Recalls

0

No active recalls

Trace Completion Rate

98.4%

Above 95% FSMA target

Recent Trace Activity

Trace ID	Type	Lot #	Product	Initiated	Reason	Completion	Status
TRC-2026-0084	Forward	BG-2026-0412A	Barrel Cheddar 40 lb	05/18/2026	Vendor quality notification	100%	Complete
TRC-2026-0083	Backward	GFS-EGG-0517B	Large Grade A Eggs 30 dz	05/16/2026	Customer complaint investigation	85%	In Progress
TRC-2026-0082	Mock Drill	UW-2026-0501B	Brown Box Pancakes 144 ct	05/15/2026	Quarterly mock recall exercise	72%	In Progress

Trace Performance — Trailing 6 Months

Average Trace Completion Time (Hours)

Dec (3.2h)

Jan (2.8h)

Feb (2.4h)

Mar (2.2h)

Apr (2.1h)

May (1.9h)

FSMA 204 requires complete trace within 24 hours. GFS internal target: 4 hours. Current average: 1.9 hours. All trace data sourced from NetSuite lot tracking and purchase/sales records.

TR2 Forward Trace Lot → Customers / Orders / Delivery Dates

Lot Number

Forward Trace: Lot BG-2026-0412A

            Product: Bongards Barrel Cheddar 40 lb  |  Received: 04/14/2026  |  Qty Received: 480 lbs (12 blocks)
          

100% Traced

Distribution to Customers

Customer	Sales Order	Ship Date	Delivery Date	Qty (lbs)	Invoice	Truck	Temp Cert
Good Eats Corp	SO-48102	04/16/2026	04/16/2026	200 lbs	INV-45890	GFS-R02	Passed
Sunrise Bakery	SO-48118	04/17/2026	04/17/2026	120 lbs	INV-45920	GFS-R04	Passed
Harbor Catering	SO-48134	04/18/2026	04/18/2026	120 lbs	INV-45948	GFS-R01	Passed
Remaining in Inventory	—	—	—	40 lbs	—	—	EDG-CA Bin RA-04-B

      Reconciliation: 200 + 120 + 120 + 40 = 480 lbs (100% accounted)
    

Forward trace identifies all downstream recipients of a specific lot. Used for recall scope determination. Each row links to NetSuite SO, invoice, and delivery record. Temp cert from cold chain system.

TR3 Backward Trace Lot → Vendor / PO / Receipt Date / COA

Lot Number

Backward Trace: Lot BG-2026-0412A

        Product: Bongards Barrel Cheddar 40 lb  |  GFS SKU: GFS-CHD-4010
      

Field	Value
Vendor	Bongards Creameries
Vendor Lot #	BG-2026-0412A
Purchase Order	PO-22840
PO Date	04/08/2026
Receipt Date	04/14/2026
Receiving Document	REC-14220
Received By	J. Martinez
Receiving Temp	36.4F (In Spec)
Quantity Received	480 lbs (12 blocks x 40 lb)
Production Date	04/10/2026
Expiry Date	10/10/2026
COA Status	On File —
Moisture Content	38.2% (COA)
Storage Location	EDG-CA, Bin RA-04-B
USDA Inspection	Passed — Mark: USDA EST. 27-0123

Backward trace links finished product to original vendor and raw material. COA (Certificate of Analysis) stored in NetSuite file cabinet. All receiving records include photo documentation of BOL.

TR4 Full Chain Visualization SVG: Vendor Lot → Receiving → Storage → Production → Customer

Chain of Custody — Lot BG-2026-0412A

Full chain visualization renders dynamically from lot data. Each node is clickable to drill into detail records. Temperature data overlays from cold chain system. Exportable as PDF for regulatory submission.

TR5 Mock Recall Execution Drill Template / Timer / Checklist / Success Criteria / Results Log

Mock Recall Drill — In Progress

Drill #MR-2026-Q2: Brown Box Pancakes

            Lot: UW-2026-0501B  |  Product: Brown Box Pancakes 144 ct  |  Started: 05/15/2026 10:00 AM
          

Elapsed Time

02:14:38

Target: < 4:00:00

Drill Checklist

Done	Step	Task	Owner	Completed	Time
✓	1	Initiate backward trace to vendor	ML	05/15 10:08	8 min
✓	2	Identify all forward distribution (customers)	ML	05/15 10:22	14 min
✓	3	Account for 100% of received quantity	ML	05/15 10:35	13 min
✓	4	Generate customer contact list	ML	05/15 10:42	7 min
✓	5	Draft customer notification	ML	05/15 11:10	28 min
○	6	Simulate product hold in warehouse	Warehouse	—	—
○	7	Complete FDA recall report (mock)	ML	—	—
○	8	Document results and lessons learned	ML	—	—

Success Criteria

100% Lot Accounted

All units must be traceable to customer or inventory location.

PASS

Under 4 Hours

Complete trace must finish within 4-hour window.

IN PROGRESS

Notification Ready

Customer notification drafted and ready to send within 2 hours.

PASS (70 min)

FDA Report Ready

Mock FDA Reportable Food Registry form completed.

PENDING

Mock recalls conducted quarterly per FSMA 204. Results archived and reviewed in food safety team meeting. Failed criteria require CAPA within 30 days. Last 4 drills: all passed.

TR6 Recall Notification Customer Templates / FDA Reporting Form / Press Release Template

Notification Templates

Customer Recall Notice

Formal notification to all affected customers with lot numbers, product details, disposition instructions, and return/credit process.

Delivery: Email + Phone call

FDA Reportable Food Registry

Pre-filled FDA RFR form template with GFS details. Requires: product info, hazard description, distribution data, firm contact.

Delivery: FDA Safety Portal

Press Release Template

Public announcement template for voluntary or mandatory recall. Pre-approved by legal. Includes consumer hotline number.

Delivery: PR Newswire + Website

Customer Recall Notice Preview

GLOBAL FOOD SOLUTIONS

131 Heartland Blvd, Edgewood, NY 11717  |  (877) 728-5550

URGENT: VOLUNTARY PRODUCT RECALL NOTIFICATION

Dear Valued Customer,

Global Food Solutions, Inc. is voluntarily recalling [PRODUCT NAME], Lot #[LOT NUMBER], due to [REASON]. This product was distributed to your location on [DATE] via Sales Order [SO NUMBER].

Action Required: Please immediately segregate any remaining product from this lot and contact us for return/credit instructions.

Contact: Michael Levine, CEO | (877) 728-5550 | info@GlobalFoodSolutions.co

Templates pre-approved by legal counsel and reviewed annually. Customer notifications must be sent within 24 hours of recall decision. FDA report must be filed within 24 hours for Class I recalls.

TR7 Affected Lot Identification Search by Date Range / Vendor / Item / Production Line

Vendor

Product

Date From

Date To

Search Results — 4 lots found

Lot #	Vendor	Product	Received	Qty	Distributed	Remaining	Customers
BG-2026-0401A	Bongards	Barrel Cheddar 40 lb	04/03/2026	600 lbs	600 lbs	0 lbs	4
BG-2026-0408A	Bongards	Barrel Cheddar 40 lb	04/10/2026	480 lbs	400 lbs	80 lbs	3
BG-2026-0412A	Bongards	Barrel Cheddar 40 lb	04/14/2026	480 lbs	440 lbs	40 lbs	3
BG-2026-0422A	Bongards	Barrel Cheddar 40 lb	04/24/2026	360 lbs	240 lbs	120 lbs	2

      Summary: 4 lots / 1,920 lbs total received / 1,680 lbs distributed to 8 unique customers / 240 lbs remaining in inventory
    

Lot search queries NetSuite inventory lot records. Results can be exported for recall scope analysis. "Trace" button initiates full forward trace for that lot. Bulk trace available for multi-lot events.

TR8 Product Disposition Hold / Release / Destroy / Return — Decision Workflow with QA Approval

Disposition Decision Workflow

1. QA Hold

Product segregated, flagged in system

2. QA Review

Lab testing, temp analysis, risk assessment

3. Decision

Release / Destroy / Return to vendor

4. Execute

Action taken, documented, closed

Active QA Holds

Hold #	Lot	Product	Qty	Location	Reason	Hold Date	Decision	Status
QAH-0412	UW-2026-0501B	Brown Box Pancakes 144 ct	120 cs	HRM-FA	Temp excursion EXC-2026-0187 (8.2F)	05/19/2026	Pending	Under Review
QAH-0410	CM-2026-0510A	Large Grade A Eggs 30 dz	45 cs	EDG-CB	Customer complaint — shell quality	05/16/2026	Destroy	Awaiting Disposal
QAH-0408	BG-2026-0508A	Barrel Cheddar 40 lb	80 lbs	EDG-CA	Packaging damage during receiving	05/12/2026	Release	Released 05/14

Disposition Options Reference

Release

Product passes QA review. No food safety risk. Return to saleable inventory. Requires QA manager signature.

Return to Vendor

Vendor quality issue. RMA initiated, product shipped back. Debit memo issued. Requires vendor approval.

Destroy

Food safety risk confirmed. Product destroyed per SOP. Certificate of destruction issued. Inventory write-off.

Regrade / Rework

Product can be salvaged. Relabel, repackage, or sell as lower grade. New lot number assigned.

All disposition decisions require QA manager approval. Destroy decisions require CEO co-signature for product value > $5,000. Disposition creates journal entry in NetSuite (shrinkage or vendor debit).

TR9 Regulatory Reporting FDA Reportable Food Registry / USDA Recall Classification / FSMA 204 Compliance

Regulatory Framework Reference

Regulation	Authority	Applies To	Timeline	GFS Status
FSMA Section 204	FDA	Food Traceability Rule — high-risk foods on FDA Food Traceability List	Records within 24 hrs	Compliant
Reportable Food Registry	FDA	Any food that may cause serious health consequences	Report within 24 hrs	Templates Ready
FSIS Recall Classification	USDA	Meat, poultry, egg products (GFS: eggs)	Varies by class	Compliant
NYSDAM Article 20-C	NY State	Food processing facility licensing, Edgewood location	Annual renewal	Renewal Pending

USDA Recall Classification Guide

Class I

Reasonable probability of serious health consequences or death

Undeclared allergens, pathogen contamination (Listeria, Salmonella, E. coli). Requires immediate public notification.

Class II

Remote probability of adverse health consequences

Temperature abuse, minor contamination, mislabeling (non-allergen). Customer notification required.

Class III

Not likely to cause adverse health consequences

Minor label issues, quality concerns, economic fraud. Customer credit or replacement typically sufficient.

FSMA 204 Key Data Elements — GFS Compliance Status

Data Element	Description	Source System	Status
Traceability Lot Code (TLC)	Unique lot identifier assigned at receiving	NetSuite	Captured
Critical Tracking Events (CTE)	Receiving, shipping, transforming	NetSuite + WMS	Captured
Key Data Elements (KDE)	Location, date, quantity, source, recipient	NetSuite	Captured
Sortable Spreadsheet	Electronic records in sortable format within 24 hrs	TBA RESTlet Export	Automated

GFS maintains full FSMA 204 compliance. Sortable spreadsheet export available within 2 hours via automated RESTlet. Regulatory reporting templates reviewed quarterly by food safety attorney.

TR10 Audit Trail Who Traced What / When / Results / Full History

Trace Activity Log — All Users

Timestamp	User	Action	Trace ID	Lot #	Type	Result
05/19/2026 10:42:18	ML	Forward trace initiated	TRC-2026-0084	BG-2026-0412A	Forward	Complete (100%)
05/18/2026 14:20:05	ML	Backward trace initiated	TRC-2026-0083	GFS-EGG-0517B	Backward	In Progress (85%)
05/15/2026 10:00:00	ML	Mock recall drill started	TRC-2026-0082	UW-2026-0501B	Mock Drill	In Progress (72%)
05/15/2026 10:08:12	ML	Backward trace completed (drill step 1)	TRC-2026-0082	UW-2026-0501B	Sub-step	Complete
05/15/2026 10:22:40	ML	Forward trace completed (drill step 2)	TRC-2026-0082	UW-2026-0501B	Sub-step	Complete
05/10/2026 09:15:22	ML	QA hold placed	TRC-2026-0081	CM-2026-0510A	Hold	Destroy

Audit Summary — YTD 2026

Total Traces

84

Forward: 52 / Backward: 26 / Drill: 6

Avg Completion Time

2.1 hrs

Target: 4 hrs / FSMA: 24 hrs

Completion Rate

98.4%

FSMA target: 95%

Actual Recalls

0

Zero recalls since founding

Audit trail is immutable — entries cannot be modified or deleted. All trace actions timestamped with user ID. Audit trail data retained indefinitely. Exportable for FDA inspection in CSV/PDF format.